Privacy – your data and your rights

GIP- Grasse Institute of Perfumery – collects and processes certain information about individuals. We want to inform you about how and why we collect and process this data, and what your rights are regarding this data.

Our ‘data subjects’ are participants at workshops, kits buyers and other people the association has a relationship with or may need to contact.

We are committed to handling personal data in compliance with the law. As an organization with an operational centre in the European Union, legal requirements include notably the EU’s General Data Protection Regulation (GDPR), which enters into force on 25 May 2018.

GIP commits to collect and process personal data only when this data is:

  • processed fairly, in a transparent way and based on valid legal grounds
  • obtained for specific lawful purposes
  • adequate, relevant and not excessive
  • accurate and kept up to date
  • not held for longer than necessary
  • protected in appropriate ways and not transferred outside of the European Economic Area unless adequate protective measures are in place.

We are also committed to establishing and maintaining procedural and technical measures to prevent data breaches.

What personal data do we collect?

Personal data means any information relating to an identified or identifiable natural person. This means someone who can be identified, directly or indirectly, by reference to information such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identify of that natural person.

GIP may collect the following categories of personal data to the extent necessary to achieve the purposes outlined in this policy:

  • Identification data, such as first name, name, pictures, IP address, cookies, photographs
  • Contact data, such as email address, telephone number, postal address
  • Personal information, such as age, date of birth, gender, marital status, citizenship
  • Financial data, such as bank account details
  • Education and profession and employment data

We collect personal data directly from the data subjects.

From whom do we collect personal data, and why?

GIP collects personal data of staff for the purposes of managing and administering, its registered customers for the workshops or shop items (kits).

GIP processes identification details of individuals who register to participate in our workshops. This is done for the purpose of managing the registration to and participation in such events and to meet our obligations as a workshop organizer.

How long do we keep personal data?

GIP keeps personal data for the time that is strictly necessary to achieve the purpose(s) for which they were collected, such as for the duration of a contractual relationship, and for a period of time thereafter if so required by applicable law or if in the primary interests of the data subjects.

Do we transfer personal data?

GIP does not transfer personal data outside of the European Economic Area (EEA) unless adequate protective measures are in place.

What are your rights as data subjects and how to exercise them?

As data subject, you have the following rights with respect to personal data we hold about you, subject to applicable legal restrictions:

  • Right to access your personal data
  • Right to rectify incorrect or incomplete personal data
  • Right to erase your personal data
  • Right to restrict processing of your personal data
  • Right to data portability (to receive personal data concerning you in a structured, commonly used and machine-readable format and to transmit those data to another controller)
  • Right to object to all or part of the processing, when legally allowed
  • Right not to be subject to automated individual decision-making, including profiling within the limits set out by the law
  • Right to withdraw consent at any time when we process your personal data based on your consent
  • Right to lodge a complaint with a supervisory authority in the EU

If you wish to exercise any of these rights or if you are not satisfied about how we protect your privacy, you should address your request by email to GIP, as data controller, via gip@prodarom.fr with the subject line ‘Data protection request’.

Individuals will not be charged for subject access requests, except if the requests are manifestly unfounded or excessive/repetitive. In such cases, GIP may charge a reasonable fee or refuse to act on the request.

GIP aims to respond to data subject requests without undue delay, and in any event within one month of receipt of the request.

GIP logo

The GIP logo may be used according to the following principles:

  1. The GIP logo is the property of ASFO Grasse.  ASFO Grasse owns all rights to the use of its logo.
  2. The GIP logo may not be used or reproduced without prior written permission from ASFO Grasse.
  3. The GIP logo may not be used or reproduced for commercial or personal financial gain.
  4. The GIP logo may not be used on finished consumer products in the marketplace as a means of implying endorsement by GIP 

Should you have any questions, please contact Alain Ferro, GIP Director 


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